How to Make Microsoft Word Your Friend - Workshop

In Microsoft Word, headers are typically part of the document layout, while headings are used for structuring and organizing the content within the document.

Headers:

• In Microsoft Word, a header refers to the top section of a document that appears at the top margin of each page.

• Headers often contain elements like page numbers, document titles, etc. They can be the same across all pages (like page numbers) or vary by section.

Headings:

• Headings in Microsoft Word refer to the styles applied to text to indicate different levels of hierarchy within the 

          document.

• These styles are typically used to organize content into sections and subsections. For example, Heading 1 might be 

           used for main sections, Heading 2 for subsections, and so on.

• Using headings allows for easy navigation within the document and can be used to generate a table of contents

           automatically.

                                                        Heading Styles in Microsoft Word by UCF Digital Learning

To remove the extra space between paragraphs in Microsoft Word 365, follow these steps:

1. Highlight the text: Select the paragraphs from which you want to remove the extra space

2. Open the Paragraph dialog box:

   • Option 1: Right-click the highlighted text and select "Paragraph" from the context menu

   • Option 2: Go to the "Home" tab, then click the small arrow in the bottom right corner of the "Paragraph" group

3. Adjust spacing:

   • In the "Paragraph" dialog box, go to the "Spacing" section

   • Set the "Before" and "After" spacing to 0 pt

   • Ensure that the "Don't add space between paragraphs of the same style" box is checked

4. Apply changes:

   • Click "OK" to apply the changes

In Microsoft Word 365, you can change the case of the text using the following steps:

1. Select the text you want to change

2. Go to the "Home" tab on the ribbon

3. Find the "Font" group

4. Click on the "Change Case" button, represented by an "Aa" icon

5. Choose the desired case option from the dropdown menu:

   • Sentence case

   • lowercase

   • UPPERCASE

   • Capitalize Each Word

   • tOGGLE cASE

In Microsoft Word 365, you can auto-alphabetize lists using the following steps:

1. Select the list you want to alphabetize

2. Go to the "Home" tab on the ribbon

3. Find the "Paragraph" group

4. Click on the "Sort" button, represented by an "A-Z" icon

5. In the "Sort Text" dialog box, you can choose:

   • Sort by Paragraphs

   • Type Text

   • Ascending (A to Z)

Saving a Word Document

1. Open Microsoft Word: Start the application.

2. Create or Edit Your Document: Type your content as needed.

3. Save Your Document:

   • Click on File in the top left corner.

   • Select Save As.

   • Choose a location on your computer (e.g., Desktop, Documents, etc.).

   • Enter a name for your document in the "File name" field.

   • Click Save.

   Alternatively, you can press Ctrl + S (Windows) or Command + S (Mac) to save quickly.

Finding Your Word Document

1. Using File Explorer (Windows):

   • Open File Explorer (the folder icon on the taskbar).

   • Navigate to the location where you saved your document (e.g., Desktop, Documents).

   • You can also use the search bar in the top right corner to type the name of your document.

2. Using Finder (Mac):

   • Open Finder (the smiling face icon).

   • Go to the folder where you saved your document (e.g., Desktop, Documents).

   • Use the search bar in the top right corner to search for the document by name.

3. Using Microsoft Word:

   • Open Word.

   • Click on File and then Open.

   • Select Browse (Windows) or Recent (Mac) to find your document.

   • Look for your file in the list or navigate to its location.